Six Steps to Writing a Reliable Supply Management Plan - Global Trade Magazine
  July 10th, 2020 | Written by

Six Steps to Writing a Reliable Supply Management Plan

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Whether you operate in the eCommerce industry, shipping, or physical retail with your own warehousing, a supply management plan is a must. Procuring goods and raw materials for further refinement, production, and overall monetization in an organized manner is a necessity of modern global industries.

According to Jigsaw Business Group, over one-third of businesses don’t have a clear image of how their suppliers and supply management is performing. Additionally, 37 percent of firms perform no practices for supply risk management, with only 8 percent performing above-average in these conditions. This showcases a larger issue in the supply management department of many large international businesses that rely on stable procurement without proper precautions and planning.

In worst cases, it can lead to loss of reputation, important clientele, and subsequent bankruptcy as a result of ad hoc management. To avoid that, outlining and implementing a supply management plan of your own is more than welcome going further into 2020. With that, let’s take a look at the specific benefits of having such a reliable plan in place, as well as the steps to get there.

The Advantages of a Supply Management Plan

Let’s briefly discuss the purpose of supply management before we dive into writing a plan centered on its implementation. As the name might suggest, supply management revolves around active tracking, procurement, and management of raw materials, production supplies, or items for handling and shipping. A standardized supply management plan is a welcome addition to any B2B-reliant business as it will effectively streamline your processes of ordering items from suppliers.

While rudimentary requests and correspondence can be achieved with writing tools such as WoWGrade and Evernote, creating a template for easy supply procurement is advised. Having such a document in place and available to your sales and supply departments can lead to highly beneficial outcomes for your business, including:

-Faster, more efficient cooperation with constant supply partners

-Minimized margin for supply procurement errors or mismanagement

-Increased production efficiency, turnaround time and bottom-line ROI

Writing the Supply Management Plan

1. Internal Company Survey

To achieve the most out of your supply management plan writing initiative, you should audit your current supply pipeline carefully. Assess the status of your supply routine, paperwork, existing communication channels, and QA processes before writing a plan outline for future use.

It’s important to take a good look at how things function in your company at the moment to identify bottlenecks and improvement opportunities early on. Additionally, forming a supply management plan task force can also prove useful since it will give several employees a clear goal in writing the document.

2. Assemble your Writing Stack

Writing a supply management plan is not unlike writing any other form of business document. Meaning, it should be done in a planned manner to avoid mistakes, related to both grammar and legalities. To ensure just that, several cloud-based writing platforms are available for your convenience:

Grammarly – platform dedicated to spell-checking, proofreading and error-free writing

Trust My Paper – outsourcing platform with numerous professional editors available for writing assistance

Hemingway – tool designed with readability and sentence construction in mind, useful for supply documents

Grab My Essay – platform which houses numerous editing, rewriting and on-demand writing services

Thesaurus – a vocabulary tool useful for industry-specific terminology required for supply procurement

Studicus – in addition to procurement documents, various types of correspondence can be outsourced here

3. Supply Management Plan Overview

The easiest way to get ahead on your supply management plan writing is to start with the outline and move things forward from there. An outline represents a set of subheadings and categories that will be filled with important procurement information once the order is about to be made.

Given its nature, some of the elements it should contain include storage information, transportation details, special order requirements, personnel information, etc. Use editing and formatting tools such as Supreme Dissertations and Readable to create legible documents for your B2B procurement and correspondence. Make a clear plan of which items are primary to your business to give the supplier enough information on how to proceed with your order.

4. Supply Requirements & Timelines

Once your outline is in place, it’s important to include fields for numeric data in your supply management plan. Information on the number of your orders, types of materials you’ve requested, as well as the optimal delivery timeline field, is essential in the document. These details can be outlined via writing platforms such as Best Essay Education or even Google Docs depending on the complexity of your typical procurements.

In practice, the supply requirements and timeline fields will be the first items your suppliers and B2B partners will scan through to ensure their availability. To further improve the document’s legibility, you can include easy-to-spot contact information in regards to your sales department. This will allow for a faster approval process and further streamline your supply management in light of newly-outlined standardization documents.

5. Detail the QA Standards

Lastly, risk management is a pivotal factor in the supply chain management, one which can make or break your pipeline’s efficacy going forward. The supply management plan you outline and ship to B2B partners must require detailed information on the QA standards of your company.

Shipping items such as hazardous materials, medical equipment, chemical compounds, and other dangerous elements will naturally require careful handling, shipping, and storage of said goods. Be upfront with your suppliers in regard to QA standards. This is especially welcome if you order materials from abroad – your shipments and B2B relations will be that much more stable as a result.

Supply Management Plan Implementation

While supply management trends continue to spiral toward digitalization, written procurement documents are still vital for effective B2B communication and shipping of essential goods. Create an outline that reflects both your service portfolio and internal work ethics using the above-discussed steps as guidelines.

Don’t be afraid to revise and reformat your own supply management plan as much as necessary before settling for a standardized template for company-wide use. Once you get a handle on your procurement writing pipeline, supply chain management of your warehousing and shipping requests will become that much simpler.

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Kristin Savage nourishes, sparks and empowers using the magic of a word. Along with pursuing her degree in Creative Writing, Kristin was gaining experience in the publishing industry, with expertise in marketing strategy for publishers and authors. Now she had found herself as a freelance writer. Kristin runs her own FlyWriting blog.