One of the things you will undoubtedly want to do as a leader is to improve the productivity of your employees. While technology has certainly made things a lot easier over time, employees are actually spending more and more time in the office and the typical workweek of 40 hours is getting rather stretched. So how can you improve the productivity of your employees and get them to save more time? Here are a few tips I learned while working at AssignmentMasters and a few other places.
It might seem obvious that you should delegate, but a lot of leaders and managers somehow find themselves in the micromanagement trap. It’s actually quite difficult to train yourself to delegate more in practice. You will often feel that your company and business is your baby and that you want to have full control over everything that goes on at the workplace.
There is nothing wrong with wanting to see everything going according to plan. It is, after all, what guarantees that no one will hijack your ideas and that your business will be successful. However, you don’t have to check every little detail of what’s going on at your company while you’re at it. You are better off delegating as many things as you can to other qualified people. If you try to do every little thing yourself, you’ll just end up wasting everyone’s time.
The most important thing you will have to develop is trust in your employees. Start by employing only people who are well qualified at what they do, and then trust them to do it well. You will not only take a huge load off of your back, but you will also give your employees the chance to put their skills to work, to learn problem-solving, to learn how to work independently, and also to learn some important leadership skills. These skills can then later be used to grow your company even more than you could ever have managed to do yourself.
This is actually common in the most successful companies. Zipjob, for example, is very large on delegating and as a result, can even afford to have a lot of employees working remotely.
Think back to when you first hired your employees. You saw a lot of potential in them and that’s why you brought them on board. Now, give them the opportunity to prove your judgment correct!
Tasks Should Match Skills
While we’re on the topic of delegating, it’s also important to know what to delegate to whom. You should have an intimate knowledge of all of your employees’ skills and their different levels of skill. That way, you will be more efficient in your delegation of tasks to the employees. Some are extroverted and creative, who can think on their feet and are very charming. Allowing these employees to pitch to your clients makes a lot more sense than giving that work to your more introverted and methodical employees. On the other hand, if you have any work that is big on following the rules, then you’re better off delegating that to the more shrewd and methodical employees.
At AustralianWritings, different employees with diverse skills are hired and the work delegated to them according to their skills. As a result, this company has consistently beaten its rivals.
It would be unreasonable to expect your employees to do everything perfectly. Instead, always ask yourself who is best suited to what task before you delegate the tasks. If you can’t find them among your existing employees, then you can either hire someone new or outsource that piece of work to someone else.
Communication is Key
We all know about the importance of communication. It makes the workforce productive overall. With technology, it’s even easier to communicate in the modern office. However, just because more channels of communication are available to us doesn’t mean that communication has become more efficient. Sending emails, for example, takes up more than a quarter of the average employee’s day. That’s a huge portion of the day to dedicate to sending emails!
As a leader, you should look for the most efficient way to communicate with your employees. There are numerous technologies on the market, including collaboration software and scheduling software with direct video conferencing and voice to voice features. You can use these to carry out quick meetings or a speedy paper review and communicate with your employees. That way you will make sure that no more time is used on correspondence than is necessary and your employees have more time to do what you actually pay them to do.
Have Clear Goals
The whole essence of efficiency is that you are trying to be efficient while trying to achieve some goal. Your employees can therefore not be efficient if they do not have a goal to work toward. You need to give them something to aim for.
If you don’t define your goals clearly enough, and make them reasonable enough to be achievable, your employees will not be as productive as they actually can. This applies both the goals of the individual tasks you assign to employees and the overall goals of the company as a unit.
You should always let your employees know, in no unclear terms, what your expectations of them are and what kind of impact the assignments you are giving them will have on the overall goals of the company.
There is a mnemonic for the perfect kind of goal: SMART.
Your goals should not only be clever and attainable, but also realistic, easy to measure, and achievable within the given timeline. Always check if your goals meet these criteria before you assign any tasks to employees.
Best Essays and EssayWritingLab are two companies known for this. They pin their weekly goals on the bulletin boards for all employees to see and act accordingly. Each employee is also assigned individual goals so they know what to aim for.
Your employees are one of your greatest assets, if not the greatest assets themselves. You should, therefore, be eager to train and develop them, making sure they get all the skills they need to do their jobs even better. While it might seem like a good idea to cut costs on training and forcing your employees to learn on the job, it has a massive potential to backfire.
Take some extra time and invest some extra money to train your employees in the skills they require to do their jobs. That way, they will be even more independent and competent with the tasks you assign them.
By making your employees more productive, you maximize the value you get from your business and improve your bottom line. The tips on this list are certainly not exhaustive, but they are a good starting point on the road to making your employees and company more productive.
This guest post is contributed by Kurt Walker who is a blogger and college paper writer. In the course of his studies he developed an interest in innovative technology and likes to keep business owners informed about the latest technology to use to transform their operations. He writes for companies such as Edu Birdie, XpertWriters and uk.bestessays.com on various academic and business topics.