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  January 24th, 2021 | Written by

Benefits of Using PDF in Your Organization

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  • Reap the benefits of PDF file frameworks in your business today.
  • One of the biggest hassles of pen and paper signatures is the tedium of moving paperwork – and paperwork getting lost.

With all document information easily saved in a digital picture, PDF allows for basic viewing, browsing, printing, forwarding, as well as editing and enhancing. It is a common document format that everyone will use ultimately. Thanks to their flexibility and straightforwardness, PDF files are used worldwide in different areas as well as for distinct purposes. Company use is just one area that will benefits from creating and collaborating using the PDF format. Let’s take a look at how.

Leading advantages of utilizing PDF documents

Advantages of making use of PDF apply for any sort of company are numerous but the most crucial ones are gotten here. Reap the benefits of PDF file frameworks in your business today.

Courtroom integrity

Not all digital documents are produced equally—especially if they must be presented in any type of court or legal procedure. Regulations call for the use of an unalterable document that does not create an electronic footprint. PDF documents can be developed into a “read-only” record that satisfies that demand and others for legal objectives.

E-signed documents

One of the biggest hassles of pen and paper signatures is the tedium of moving paperwork – and paperwork getting lost. E-signatures are much simpler; you can sign a document electronically no matter where in the world you are. All you need is access to a computer or laptop or your mobile device. For many businesses, this capability is of huge value because there’s no need to wait for paperwork to turn up when trying to close a deal.

File safety and security

Protection is a big variable to think about when working and even more so if handling sensitive data, such as charge card information. With encryption, authors can determine who can open their documents and what actions they are allowed to perform – for example, they can read but not edit. Authors can also share documents but safely redact any confidential information within them. This enables the secure sharing of documents between people or facilities.


Creating PDF data is different than just reviewing one. Reading PDF documents requires no unique hardware, operating system, or application. It works with any kind of platform which offers individuals additional freedom when transferring files. Compatibility throughout several systems is a big plus for any company.

Substantial compression

Electronic data compresses into as little as 25% of its original size when converted into a PDF document. This substantial compression is extremely important for conserving disk room, meeting add-on limitations, emailing, and more. Compression produces faster accessibility to the document, saving time and its smaller size saves storage space as well.

Long-lasting format

As discussed previously, the PDF format is globally recognized. It’s used by numerous governments at all levels, including federal. You can feel confident that your business will be using a preferred document format for the foreseeable future.

Non-text elements compatibility

PDF data allows you to include images, footnotes, links, and other media content in your files. Hyperlinked materials can be opened directly from the PDF document. These advantages are unattainable with paper documents of any kind.

Search engine friendly

PDF documents are SEO (Search Engine Optimization) friendly. Internet search engine such as Google easily find PDF documents because they’re in a reputable digital file format and can conveniently be integrated into any type of website.

If you’re not regularly using PDF files or haven’t experienced the full range of features and benefits the PDF format can bring to your organization, there’s never been a better time to try it.


Frank is the Chief Marketing Officer at Foxit Software Inc. Foxit is a leading provider of innovative PDF products and services, helping knowledge workers to increase their productivity and do more with documents.